Secretary

Job Purpose

The Secretary will provide high-level administrative and organizational support for the Motor Sports Department.  The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.

Principal Accountabilities

• Administrative Support: Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.

• Office Management: Order pantry and office supplies, manage petty cash, and maintain storage room inventory.

• Travel & Events: Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.

• Reporting & Coordination: Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.

• Executive Assistance: Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues

• Scheduling & Communication: Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks

• Record Keeping & Tracking: Maintain employee leave records and other essential administrative records

Required Qualifications

• Bachelor's Degree in a relevant field
• Minimum 2 years of experience in a secretarial or administrative role
• Fluent in Arabic and English (spoken, written, and reading)
• Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment
• Energetic, proactive, and creative mindset
• Proficient in using MS Excel and PowerPoint for reporting & presentations