Office Executive

Job Purpose

Provide comprehensive administrative, logistical, and coordination support to the Director and team, ensuring smooth office operations and efficient execution of the team’s initiatives. The role is responsible for managing daily office functions, supporting processes, coordinating communication, and maintaining accurate documentation.

Principal Accountabilities

1. Administrative Support

• Manage the Director’s calendar, meetings, and travel.
• Prepare basic reports, documents, and meeting minutes.
• Handle confidential information with care.

2. Office Management

• Ensure the office is organized, clean, and well-supplied.
• Coordinate with vendors and service providers.
• Manage office equipment and support simple IT coordination.

3. Team Support

• Assist with onboarding arrangements for new employees including IT requests for hardware and software.
• Support the team by coordinating any communication.
• Assist in planning the employee engagement activities and team-related events.

4. Communication & Coordination

• Act as a contact point for internal and external queries.
• Help organize meetings, workshops, and company events.
• Share updates and information across departments when needed.

5. Records & Documentation

• Maintain files, databases, and office documents.
• Prepare routine reports and updates for the Director.
• Ensure proper documentation and compliance with internal processes.

Required Qualifications

Education - Diploma/Bachelor's            

Specialization -  NA                          

Knowledge - Soft Skills                      

Professional and Technical Certifications -NA                                               

Years of experience - 5 to 7 years